Your details, and what we do with them.

Who we are

The Meridian Run Ltd is responsible for the details you give us. In the law's words, we are the "controller". Questions about your details can go to info@themeridianrun.com.

Company

The Meridian Run Ltd

Registered in

England and Wales

Company number

17271392

Registered office

128 City Road, London, EC1V 2NX

Email

info@themeridianrun.com

What we collect, and why

If you apply for the Founders Run

Your name, email, phone number if you give one, your car (make, model and year), whether you are coming with a passenger, on your own or sharing a room with a friend (two cars), the room you would like (double or twin), any details you add about the friend you share with, your first and second choice of car number (for each car, if you share with a friend), how you found us, and your tick to say you have read this page. We use these to deal with your application and to reply to you.

If you tick the box for marketing emails and promotions

Your email address, and your tick. We use it to email you run announcements, news and promotions from The Meridian Run Ltd. The box is never ticked for you, and you can leave it empty and still apply. We only do this because you said yes. You can change your mind at any time: use the unsubscribe link in any email, or email info@themeridianrun.com, and we will stop. We will not sell your email address or pass it on for anyone else's marketing.

If you join the club

Your email address. We use it to send you news about new runs and routes from The Meridian Run Ltd, and for nothing else. Joining is your yes: nothing is ticked for you. You can stop at any time with the unsubscribe link in any email, or by emailing info@themeridianrun.com, and we will take you off the list. We will not sell your email address or pass it on for anyone else's marketing.

If you use the Run Zero form

Your name, email, invite code and car. We use these to check your invite and to reply to you. Invite codes are checked by hand.

If you email us

Whatever you send, and your email address. We use it to reply.

If you let us count visits

Only if you accept on the banner, we use Plausible, a privacy friendly analytics service, to count visits and see which pages are read. If you decline, or do nothing, it is never loaded.

Why we are allowed to use your details

• To deal with your application and reply to you. You asked us to, and we need your details to do it before we could agree anything with you.
• For marketing emails, the club list and counting visits. You have to say yes first: by ticking the box, by joining the club, or by accepting on the banner. You can take that back whenever you like.
• To answer your emails, keep our records and keep this site safe. That is a legitimate interest of a business. We have weighed it against your rights.
• To keep the records the law makes a business keep, such as for tax and accounts.

You do not have to give us your details. We cannot deal with an application without the boxes marked as needed.

We choose who comes ourselves. No decision about you is made by a computer program on its own.

Who else sees your details

• Formspree receives what you type into a form and passes it to us by email.
• Netlify hosts this site, and handles the technical requests your browser makes to load it.
• Plausible counts visits, but only if you accept analytics.

We do not sell your details.

Cookies and storage

We do not set cookies. We keep your analytics choice in your browser's local storage, on your device only, so we do not ask you again on every visit. You can change your choice any time with "Cookie choices" at the foot of every page. If you accept and then decline, we stop counting straight away.

How long we keep your details

• Applications. For as long as we need them to deal with your application and to answer questions about it afterwards. If you take part in a run, we also keep the records the law says a business must keep. For tax and accounts, that is usually six years.
• The club list and marketing emails. Until you unsubscribe or ask us to stop.
• Emails you send us. For as long as we need them to deal with what you asked.

Services outside the UK

Formspree, which takes our forms, and Netlify, which hosts this site, are based in the United States. What you send through a form passes through the United States. The law allows that when your details stay properly protected, for example under the UK's data bridge with certified US companies, or under standard contract terms approved for use in the UK. If you accept analytics, Plausible is run from within the EU. Ask us which of these applies to a service and we will tell you.

Your rights

You can ask us to:

• show you the details we hold about you,
• correct them,
• delete them,
• stop or limit how we use them,
• object to how we use them, and
• give them to you in a form you can move.

To use any of these rights, or to have your details deleted, email info@themeridianrun.com. We will answer within one month. You can also take back your agreement at any time, the same way. If you are unhappy with how we have handled your details, you can complain to the Information Commissioner's Office at ico.org.uk. We would like the chance to put things right first, so please email us too.

Children

This site is for people who drive. It is not aimed at children, and we do not knowingly collect details from anyone under 13.

Changes

If this page changes, the date at the top changes with it.